Privacy policy
Information on the Processing of Personal Data by the State Chancellery of North Rhine-Westphalia
June 12, 2023
The state government takes the protection of your personal data very seriously. With this privacy policy, we would like to provide you with an overview of how the State Chancellery of North Rhine-Westphalia ensures the protection of your data, what type of data is collected for what purpose, and how it is used. In the course of the development of the website www.nrw-usa.nrw (hereinafter referred to as the “Website”) and the implementation of new technologies to improve our service for you, changes to this privacy policy may also be necessary. Therefore, we recommend that you review the privacy policy from time to time.
General Privacy Notice
When using our information services, personal data is collected. This is necessary for technical reasons to provide you with all the functionalities of our website and to ensure the security of our services.
The processing of your data takes place in compliance with the applicable data protection regulations. With this privacy policy, we would like to inform you about how your data is processed when using our website and other services.
The personal data you enter will only be used for the purpose you requested and processed only within the state government or the service providers, authorities, offices, and institutions responsible for the respective service. They will be deleted as soon as storage is no longer necessary for the purpose pursued by you.
This privacy policy applies regardless of the domains, systems, platforms, and devices used by us to offer our services.
Persons under the age of 16 should not provide us with any personal data unless the consent of their parents or legal guardians (holders of parental responsibility) has been obtained (Art. 8(1) GDPR). The consent must then be expressly noted in the message (Art. 8(2) GDPR). We do not request personal data from children and young people. We do not knowingly collect such data.
Who is responsible for data processing and who can I contact?
The data controller is:
State of North Rhine-Westphalia, represented by the State Chancellery of North Rhine-Westphalia, represented by the Minister for Federal and European Affairs, International Relations, Media, and Head of the State Chancellery
Horionplatz 1
40213 Düsseldorf
Phone: 0211/837-01
Email: poststelle@stk.nrw.de
You can reach the data protection officer of the State Chancellery of North Rhine-Westphalia via email at datenschutz@stk.nrw.de or at the following address:
State Chancellery of North Rhine-Westphalia Data Protection Officer Horionplatz 1 40213 Düsseldorf
Legal Bases
If we obtain the consent of the data subject for processing personal data, Article 6(1)(a) GDPR serves as the legal basis.
For the processing of personal data necessary for the performance of a contract to which the data subject is a party, Article 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations necessary for the performance of pre-contractual measures.
If the processing of personal data is necessary for the fulfillment of a legal obligation to which our authority is subject, Article 6(1)(c) GDPR serves as the legal basis.
In the event that vital interests of the data subject or another natural person require the processing of personal data, Article 6(1)(d) GDPR serves as the legal basis.
If processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, Article 6(1)(e) GDPR in conjunction with § 3(1) DSG NRW is the legal basis.
Rights of the Data Subject
You have the following rights with regard to your personal data:
- the right to information pursuant to Article 15 GDPR,
- the right to rectification pursuant to Article 16 GDPR,
- the right to erasure (“right to be forgotten”) pursuant to Article 17 GDPR,
- the right to restriction of processing pursuant to Article 18 GDPR,
- and the right to data portability pursuant to Article 20 GDPR.
If the processing is based on your consent (Article 6(1)(a), Article 9(2)(a) GDPR), you have the right to withdraw your consent at any time. The lawfulness of the processing carried out based on the consent until the withdrawal is not affected by this.
Please contact us via email at poststelle@stk.nrw.de or in writing at the address provided in the imprint for this purpose.
The limitations set out in Sections 10 and 12 DSG NRW apply to the right of access and the right to erasure.
Right to Object
Under the conditions of Article 21 GDPR, you have the right to object to the further storage and use of your data by sending a notification to datenschutz@stk.nrw.de.
Right to Lodge a Complaint with the Supervisory Authority
You have the right to lodge a complaint with the State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia regarding the processing of your personal data by us (Article 77 GDPR in conjunction with § 29 DSG NRW).
You can contact the State Commissioner for Data Protection and Freedom of Information at:
State Commissioner for Data Protection and Freedom of Information
North Rhine-Westphalia
P.O. Box 20 04 44
40102 Düsseldorf
Phone: 0211/38424-0
Fax: 0211/38424-10
Email: poststelle@ldi.nrw.de www.ldi.nrw.de
Contract Data Processing
The website is hosted by 1&1 IONOS SE, Elgendorfer Str. 57, 56410 Montabaur, Germany. The operation of the websites is governed by a contract for commissioned data processing between Robert Lange and 1&1 IONOS SE in accordance with the GDPR.
The technologies used are determined by 1&1 IONOS SE. Information on data protection and legal framework conditions of 1&1 IONOS SE can be found [here].
Unless otherwise specified, the data described below is stored at 1&1 IONOS SE.
Log Files
When accessing content on the Internet, data is temporarily stored in so-called log files, which may allow identification. The following data is collected with each visit to the website:
Date and time of access
Name of the accessed internet service, the accessed resource, and the action used
Query made by the client
Amount of data transferred
Message indicating whether the access was successful
IP address of the accessing computer
Client information (e.g., browser, operating system)
These data from the log files serve to defend against and analyze attacks on the portal, as well as for statistical evaluation of visitor traffic and are kept directly and exclusively accessible to administrators for up to 48 hours. After that, they are only indirectly available via the reconstruction of backup tapes and will be permanently deleted after six weeks.
Cookies
Usage Statistics
Currently, the statistics tool Matomo is used for web analytics on our own web server. If you have agreed to the use of optional usage statistics (cookie), your visit will be recorded statistically. Lifespan of the cookie for associating visits in Matomo as a continuous user interaction record: 7 days Lifespan of the cookie for associating visits in Matomo as a session within the continuous user interaction record: end of session Recipient of possible data: The Matomo service used is operated by Urban Media Project. The evaluation of the collected data is carried out exclusively by persons from Urban Media Project or the operators of this site. As the Matomo service is hosted by Urban Media Project, the information regarding data sharing applies here. Your data will be stored for as long as necessary to improve the content of this site.
Tracking and Web Statistics
The web tracking tool “Matomo” (formerly “Piwik”) is used for the purpose of optimizing the website www.nrw-usa.nrw. IP addresses are immediately anonymized by Matomo, so identification of visitors is not possible. The anonymous statistical data is stored separately from any personal data you may have provided and does not allow any conclusions to be drawn about a specific person.
Web Statistics
The statistics tool Matomo is used for web analysis on our own web server.
Matomo does not process personal data. IP addresses are anonymized by Matomo, so identification of visitors is not possible. The anonymous statistical data is stored separately from any personal data you may have provided and does not allow any conclusions to be drawn about a specific person.
Recipient of possible data: The Matomo service used is operated by IT.NRW. The evaluation of the collected data is carried out exclusively by the operators of this site.
Presence of Third Parties as Plugins and Tools
With the participation form, we optionally request names, telephone numbers, and email addresses for the purposes of organizing the NRW-USA Year 2023/2024. Please read the following privacy policy carefully before submitting your entry with the form.
On behalf of the State Chancellery of North Rhine-Westphalia, Urban Media Project GmbH & Co. KG uses the service “Ninja Forms”. Personal data such as name, email address, and telephone number are optionally collected for the purposes of coordination, organization, and coordination of the NRW-USA Year 2023/2024.
The data stored will be kept on the servers of “Ninja Forms” until the purpose for processing ceases to exist or consent for processing is revoked. You can request information about the personal data in question at any time. Furthermore, you have the right to rectification, erasure, restriction of processing, objection, and data portability. The consent given for processing can be revoked at any time with effect for the future. To do so, please send us an email.
The use of “Ninja Forms” is in the interest of user-friendliness, to enable an appealing presentation and operation of the design process for the NRW-USA Year 2023/2024. This constitutes a legitimate interest within the meaning of Article 6(1)(f) GDPR.
To learn more about Ninja Forms, click here.
